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Purchase Orders

  1. What do I need to place a Purchase Order?

To place a Purchase Order, the Purchase Form must be completed with the advisor's signature. This Form must be sent to PGB by email (in PDF format) duly filled in with CNPJ, otherwise it will be returned for corrections.

In addition to the form, the student must send (also by email and in PDF format) three quotes for the intended purchase, all on behalf of UEM.

The Secretary sends the form by e-mail to the advisors, together with the PROAP values for each student, so it is necessary to communicate with one’s advisor about this.

 

  1. How to quote the Purchase Order?

It is necessary for the student to present three quotes, add them up and divide them by three to have the value of the PROAP to be spent.

Bearing in mind that UEM's purchasing system works from Bids, the purchase is made from the with the lowest price. However, if the company has a problem with the documentation, UEM purchases from the second company, and so on. Thus, the quotes from companies must have regular tax documentation, otherwise orders will be returned.

 

  1. About filling the Form:

Quotes must come in the name of UEM;

They must include the delivery time and minimum billing amount;

The freight must be SIF (company pays the freight). If it is FOB (paid by UEM), the order will be returned, as PROAP does not pay for freight. Therefore, the amount of freight should not be included in the quote.